November 20, 2013 Alison Mehesz

<span>Administrative</span> Assistant Position

Administrative Assistant Needed with High Level Multitasking Skills

We’re looking for an experienced, part-time Administrative Assistant willing to provide top-notch assistance to Made in Space, a Silicon Valley start-up, focused on the aerospace and 3D printing industries.

This is a challenging opportunity to be a part of an exciting new business.

Key Duties

  • Handle executive email for three executives (be able to draft responses, determine priorities, transmit information)
  • Manage team and executive calendars (arranging internal and external meetings and conference calls, booking travel arrangements, etc)
  • Take care of CEO to do list (personal and professional)

This position requires sporadic access at non-business hours. You may be taking calls, emails or texts to change flight plans, set up meetings or find out about passport requirements at early or late hours. Clearly, we’re looking for someone committed and able to juggle a lot of balls without letting any drop, someone who can stay on top of a lengthy task list and can execute without constant direction.

The ideal candidate will have the following skills:

  • Able to research and tackle new task with little/no direction
  • Incredibly detail oriented and organized
  • Must have excellent written and verbal communication skills
  • Skilled at time management, and delegating
  • Reliable and available/on call for last minute research, etc
  • Knows how to use 21st century items (smartphone, tablet, computer, Google Docs, etc.)
  • Must be comfortable with weird business hours (as you’ll be working virtual part of the time)
  • Must be comfortable with men’s sexual health topics.
  • Knowledge of WordPress, PhotoShop or inDesign, and other technology that fuels today’s startups a plus
  • Able to use own computer for work

The hours are estimated at 15 to 25 per week. Pay range is $15 to $20 per hour, depending on experience and potential. This position starts as part-time with the possibility of growing to full time for the right candidate or expansion into other responsibilities. This is an excellent opportunity to truly grow your career in an exciting and rapidly growing organization!

We’re currently located in Mountain View, but this position can work virtual most of the time. Ability to come to the office on occasion (1x week average) a requirement.

If you are interested in this position and believe you have the skills to help our busy executive team, please apply now.

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